DRAFT. Classification: Restricted, panel and delegate only. Prepared with corp-procurement-eval v1.0.0. Not signed off.
PR-26-077. Records digitisation services. Delegate: Chief Operating Officer.
Process
Open approach. Open 4 August, closed 1 September. Three tenders received; one addendum [S1 s.2]. Plan approved 28 July [S1 p.1].
Probity
Flag 1. No conflict declaration held for Panel Member 3 [S4]. Refer to probity adviser before the delegate decides.
Tender C arrived 12 minutes late and the panel excluded it under the plan [S1 s.6; S3 item 2].
Compliance check
| Tenderer | Result |
|---|---|
| Northline Imaging | Pass [S3 item 3] |
| Paperway Services | Pass [S3 item 3] |
| Tender C | Not assessed: late |
Scores
| Criterion | Weight | Northline | Paperway |
|---|---|---|---|
| Capability | 40 | 8 (32.0) | 7 (28.0) |
| Security | 30 | 7 (21.0) | 9 (27.0) |
| Price | 30 | 6 (18.0) | 8 (24.0) |
| Total | 100 | 71.0 | 79.0 |
Flag 2. S2 shows Paperway's total as 77.0. Recalculated from the same scores it is 79.0. The ranking does not change. Panel Chair to confirm the scoring sheet.
Reasons
Security: Paperway holds staff clearance arrangements the panel accepted [S3 item 7]. Northline's vetting plan was incomplete [S3 item 7].
Value for money
Paperway 1.48m, Northline 1.71m over three years [S2]. The panel found Paperway to be better value [S3 item 9].
Risks and checks
Referee checks done for Paperway on 22 September, no concerns [S3 item 10]. Financial check: none supplied.
Recommendation
The panel recommends Paperway Services, with no dissent recorded [S3 item 11].
Sources. S1 Plan. S2 Scoring sheet. S3 Consensus notes. S4 Declarations.
Sign-off. Panel Chair: ____ Delegate: ____